Terms of Service

These Terms of Services together with any terms contained in the relevant completed online registration form, and any other terms and conditions set out at the time of purchase, together form the Agreement between Ecovia Intelligence Limited (Organiser), 79 Western Road, London, W5 5DT (a company registered in England with Company Number 04347195) and the purchaser of a delegate ticket for Ecovia Intelligence event as detailed in the Registration Form (You), in respect of the event for which You have purchased a ticket.

By completing and submitting the registration form, You agree to be bound by this agreement.

1. Entry, Substitutions and Cancellations

The registration gives only You, the individual stated on the registration form, to enter the event as a delegate.

You must notify us by email at least 7 days in advance of the event if you cannot attend and would like to have a substitute delegate. If you are unable to find a substitute, please notify us by email 7 days prior to the event date and a credit note will be issued to you for the amount paid, redeemable against any other Ecovia Intelligence event in the next 12 months.

Only the registered delegate can attend the event. Under no circumstances can delegates share a pass with others.

2. Organiser Obligations and Event Changes

Organiser shall arrange and organise the event using reasonable skill and care, and will permit You to enter the event on the terms of this agreement.

Organiser reserves the right to change or postpone the date of the event at any time prior to the event date.

If Organiser postpones or changes the date of the event, You shall be entitled to the enter the rearranged event in accordance with the agreement, and shall not be entitled to a refund of the fee (amount paid).

If Organiser postpones the event, You will not be entitled to a refund of the fee (amount paid). We will issue You a non-transferable credit note for the amount of the fee, which may be redeemed against any future event for a period of 12 months from the date of issue.

You agree to obtain, at Your own expense, appropriate and sufficient insurance against any risk of loss associated with the event being cancelled, postponed, rescheduled or relocated. The Organiser also does not accept liability for any loss or damage of the personal belongings of delegates at the event.

3. Force Majeure

In this clause, Force Majeure means circumstances which are beyond the reasonable control of Organiser and which are reasonably likely to affect Organiser’s successful delivery of the event or would make it inadvisable, impracticable, illegal, or impossible for a party to perform its obligations as originally contracted under this agreement, including: fire, flood, earthquake, extreme adverse weather conditions, failure of electric power, gas, water, or other utility service, collapse of building structures, widespread disease or other public health emergency (including pandemic or epidemic), strike or other industrial action, the outbreak or declaration of war, act of terrorism, revolution or government orders or action (including the declaration of a State of Emergency or Coup d’état).

If, as a result of Force Majeure, Organiser cancels the event, Organiser shall use reasonable commercial endeavours to reschedule the event.

If Organiser is unable to reschedule the event, we will issue to You a non-transferable credit note for the amount of the fee, which may be redeemed against any future Ecovia Intelligence event for a period of 12 months from the date of issue.

Without prejudice to its obligations under this clause, Organiser accepts no liability and will not be liable for any compensation where the performance of its obligations under this agreement is affected by Force Majeure.

4. Your Personal Data

By registering to event, you agree to receiving email communication from Organiser in accordance with regional legislation, about virtual and onsite conferences, masterclasses, webinars, and newsletters. You will have the ability to withdraw this consent at any time by selecting the unsubscribe option on the messages you receive or contacting us at Organiser will process the data You provide to us under this agreement in accordance with our Privacy Policy: https://www.ecoviaint.com/privacypolicy/

5. Limitation of Liability

Nothing in this agreement shall limit or exclude either party’s liability for:

    • death or personal injury;
    • fraud or fraudulent misrepresentation; or
    • breach of any other liability which cannot be limited or excluded by applicable law.

Subject to clause 1, neither party shall be liable, whether based on a claim in contract, tort (including negligence), breach of statutory duty or otherwise arising out of or in relation to this agreement, for any indirect or consequential losses.

Subject to clause 1 and 6, the total aggregate liability of either party to the other, whether based on an action or claim in contract, tort (including negligence), breach of statutory duty or otherwise arising out of, or in relation to this agreement shall not exceed the total amount of the fee paid or payable under this agreement.

6. Contracts (Rights of Third Parties) Act 1999

This agreement does not and is not intended to confer any contractual benefit on any person pursuant to the terms of the Contracts (Rights of Third Parties) Act 1999.

7. Entire Agreement and Amendment

The agreement states the entire agreement and understanding of the parties on the subject matter hereof and supersedes all previous agreements, arrangements, communications, and understandings relating to that subject matter.

Organiser may amend this agreement by the publication of amended Terms of Services on our website. If you object to any such amendment, you must notify us in writing within 30 days of the date of publication of the amendment. If we receive such objection within this time period, the agreement as originally made will apply.

8. Governing Law and Jurisdiction

The agreement shall be governed by and construed in accordance with the laws of England and Wales.

The parties agree that, subject as provided below, the English courts shall have exclusive jurisdiction over any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with the Agreement or its subject matter or formation.